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Events hub
Create and edit drafts, submit for review and discover published events within your organization.
Centralized Events System
Bring ideas together. Make events happen.
Plan events, find a space and get the right approval. ARQLYN brings your university’s event workflow into one clear workspace.
Role-based accessThree languagesOne shared calendar
ARQLYNProduct overview
A connected workflow
Calendar
MONTUEWEDTHUFRI
Draft an event
Approved & published
Space reserved. Event visible.
An authorized decision at every approval.
An independent YerassylSystems product. Built for universities and the teams behind their events.
Events & calendarSpaces & reservationsReviews & decisions
ONE PLATFORM. SIX CONNECTED CAPABILITIES.
Everything an event needs. All in one place.
From the first draft to the confirmed reservation, your team works with the same details and a clear next step.
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A shared calendar
Month, week and day views, with filters by space, category and your own events.
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Spaces & requests
Manage rooms and capacity. Request a time and space; approval creates the confirmed reservation.
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Staff approvals
Review requests in one queue. Approve with a reservation, or reject with a reason the organizer can see.
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Organization management
Create organizations, manage members and assign roles in independent workspaces.
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Accounts & access
Private invitations, temporary passwords, session revocation and account controls for authorized administrators.
FROM IDEA TO PUBLISHED EVENT
A clear path from “what if” to “see you there”.
Prepare the details, request a space and send the event for review. Every step has an owner, a status and a place in the workflow.
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Draft an event
The organizer prepares the details and proposed time.
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Request a space
Submit a request. Pending requests do not reserve rooms.
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Staff review
Authorized staff approve or reject with a clear decision.
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Reserve and publish
Approval creates the confirmed reservation and publishes the event together.
A request is not a reservation. Approval reserves the space and publishes the event together; conflicting confirmed reservations are blocked.
LESS CHASING. MORE CLARITY.
Keep the people and the process in sync.
Organizers, reviewers and administrators share one process. Each organization has its own members, spaces and permissions, so the right people see the right information.
ARQLYN for your university01
Know where things stand
Draft, pending, approved or rejected: organizers can see their event’s status and the reason for a rejection.
02
Give everyone the right access
Assign organization roles to organizers, students and reviewers. Platform administration stays separate from private tenant content.
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Keep decisions traceable
Approval decisions and administrative changes retain their history. A change of account or access does not erase the business record.
DESIGNED AROUND YOUR TEAM
Different responsibilities. One shared process.
Students
Find published events available to your organization and see when and where they take place.
Organizers
Prepare drafts, request spaces and follow your event from review to publication.
Staff & approvers
Review authorized requests, record a decision and confirm a room reservation.
University administrators
Manage members, roles, invitations and spaces within your organization.
A FEW THINGS TO KNOW
Clear from the start.
What can I do in ARQLYN today?
Create and edit event drafts, request a room, review submissions, confirm reservations and publish approved events. The calendar offers month, week and day views. Administrators manage organizations, members, roles and spaces.
How do I get access?
Sign in with the account provided by your administrator, or accept a private invitation link. Access is assigned within an organization. Public self-registration is closed.
Can a room be booked twice at the same time?
Pending requests may overlap, but they do not reserve the room. When a reviewer approves a request, ARQLYN checks the confirmed reservations and prevents overlapping bookings for the same space.
Can students register or buy tickets?
Students can discover the published events available to their organization and view their details. Attendance registration, tickets, payments and external calendar sync are not part of the current functionality.
ARQLYN / YERASSYLSYSTEMS
Your next event starts with a clear plan.
Already have access? Open your workspace and bring your next idea into the calendar. Exploring ARQLYN for your institution? Let’s discuss your workflow.